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Savings calculator
What could your fleet save?
Start with a 10-vehicle example, then enter your fuel bills, unplanned repairs and repeat work. See a clear annual cost estimate and a separate view of team time you could regain.
Illustrative 10-vehicle example
These costs, task counts and improvement targets are illustrative, not results from an AlphaFleet customer. Replace them with your records before using the estimate for a decision.
Start with your actual costs
Replace the sample with a typical month for the same vehicles throughout. An average of the last three months is a good starting point if work varies.
The same vehicles covered by your costs; used for the per-vehicle average.
Whole fleet, from your invoices or fuel records.
Breakdowns and corrective repairs; leave scheduled servicing out.
Use one vehicle group for both cost pools. Team workflows are entered separately in step three.
Set improvements you can test
Replace the example targets with percentages you can test. Use zero if you have no evidence yet. Fuel and repair spending are separate pools; team time is calculated in the next step.
Fuel
A single target covering avoidable idling, inefficient trips and investigated fuel discrepancies.
From SAR 216,000 spent each year
SAR 17,280
Unplanned repairs
A target for breakdown and corrective-repair spend that earlier alerts or planned work might avoid.
From SAR 36,000 spent each year
SAR 3,600
Count the repeat work you can reduce
Set the team's work schedule, then count each repeat task and estimate the minutes a better workflow could remove. Use one row per task and test the time in a pilot.
Team work schedule
Example: three people, 09:00–17:00, 22 workdays each month. Each person spends four hours a day on manual fleet administration. This is available time, not time already saved. Edit it for your team.
People whose manual fleet work is included.
Eight hours for a 09:00–17:00 day.
Part of the workday spent on the repeat tasks below.
Total team work time
528 hours / month
Manual fleet work baseline
264 hours / month
Excel and manual reports
Copying trip, fuel, vehicle or driver data into sheets and reports.
32 hours / year
Maintenance coordination
Chasing defects, scheduling work and updating records; exclude repair invoices already counted above.
20 hours / year
Accounting reconciliation
Matching fuel receipts, invoices and expenses, and checking exceptions.
18 hours / year
Compliance paperwork
Finding documents, tracking expiries and preparing records for your activity.
8 hours / year
Dispatch follow-up
Assigning trips, confirming status and handling routine updates.
24 hours / year
Other repeat tasks
Only work that is not already counted in another row.
0 hours / year
Optional loaded labor cost, used only to value returned capacity.
Returned time is not added to cash savings. It becomes a cash saving only if paid hours or outsourcing costs actually fall.
Track the wider outcomes in a pilot
The SAR total includes fuel and unplanned repairs only. Use these measures to assess other important outcomes without guessing a price for them.
Driver behavior and coaching
Track harsh events per distance driven and completed coaching. Do not add fuel effects a second time.
Incidents and claims
Track at-fault incidents and the costs your fleet actually bears over comparable periods. A small sample is not a reliable accident forecast.
Compliance readiness
Track overdue inspections or documents and time to resolve them under the rules for your activity. Do not assume fines avoided.
Accounting accuracy
Track unmatched receipts, corrections and closing time. Count staff time only in the workflow rows above.
Fines, accidents, insurance and compliance have no default SAR value here. A separate case needs your own incident or fee records and measured results.
For a full business case, bring your baseline and the workflows you want to improve. We can scope the solution and discuss a private quote with you.
Make the estimate defensible
The result becomes useful when your team can trace it to records and check it after a pilot.
Take a comparable baseline
Collect three months of fuel invoices, corrective-repair costs and time spent on the named tasks. Keep the vehicle group and definitions consistent.
Run the workflow with your team
Test fuel review, defect-to-work-order follow-up and record retrieval on a defined vehicle group. Record extra work and implementation needs as well as improvements.
Compare like with like
Check fuel per kilometre or trip type, unplanned repair cost and actual task time. Adjust for changes in routes, workload, season and vehicle mix before calling the difference a saving.
What stays outside the total
The scorecard tracks safety, compliance and accounting accuracy without pricing them. Insurance, avoided fines, downtime and new revenue also stay outside the total until your fleet has evidence of an actual change.
Useful source checks
Use official sources to check fuel prices and applicable tax rules. The fleet guide explains what can be measured. None provides an AlphaFleet savings percentage.
Questions about the estimate
Test the numbers against your fleet.
Bring your baseline and the workflows you want to improve. We can review the assumptions, pilot scope and tailored proposal together.